Dr. Samuel Adebayo
Provost and Vice President for Academic Affairs
Chief academic officer overseeing faculty appointments, academic standards, tenure reviews, and research.
- Office
- Founders Hall 300
- Phone
- (555) 555-0135
- provost@university.alkimi.ai
Faculty & Staff
Faculty & Staff Hub
Your central resource for academic responsibilities, shared governance, employee benefits, handbook policies, and campus leadership.
AI-Powered Policy Guidance
Private Handbook Assistants
Authenticated Alkimi assistants provide instant answers grounded directly in official university handbooks, citing specific sections for complete verification.
These assistants require an active AlkimiID sign-in. Because employee data, internal procedures, and academic governance documents are classified as Internal or Confidential, questions and answers are protected under enterprise zero-data-retention standards.
Faculty Handbook Guide
Answers teaching policies, tenure timelines, grading rules, and governance procedures.
Employee Handbook Guide
Answers pay schedules, health and retirement benefits, leave policies, and remote work rules.
Academic Year Deadlines
Key Faculty Dates & Timelines
Upcoming Deadlines
Mark these statutory deadlines from the academic calendar and faculty governance policies.
Sabbatical applications due
For leaves in 2027–28; submit to chair and dean
Annual COI disclosure due
Mandatory conflict of interest filing in faculty portal
Fall midterm grades due
Required for all 100- and 200-level courses by 11:59 p.m.
Fall final grades due
Due at 12:00 p.m. (noon) and within 72 hours of exam
Spring midterm grades due
Required for all 100- and 200-level courses by 11:59 p.m.
Spring final grades due
Due at 12:00 p.m. (noon) and within 72 hours of exam
2026–27 Promotion & Tenure Timeline
Formal progression for mandatory tenure reviews and promotions to Associate Professor and Professor.
-
Sep 15, 2026
Dossiers due to chair
Complete candidate dossiers submitted to department chair
-
Oct 16, 2026
Department vote
Department faculty vote and chair evaluation forwarded to dean
-
Nov 20, 2026
College committee
School/college P&T committee recommendations due to provost
-
Mar 12, 2027
Provost recommendation
Official written recommendations issued to candidates
-
Apr 23, 2027
Board of Trustees action
Final formal action by the Board of Trustees
Faculty Regulations
Faculty Essentials & Handbook Citations
Essential rules governing instruction, evaluation, professional conduct, and career milestones. Every standard links directly to the Faculty Handbook.
Teaching
Syllabus Requirements
All course syllabi must be published in Canvas by the first day of classes. Each syllabus must contain the 12 required components, including measurable student learning outcomes, required materials, and course grading weights.
Teaching
Faculty Office Hours
At least 3 hours per week during the semester, across at least 2 days, with at least 1 hour available virtually. Times and modalities must be listed on the syllabus and posted outside the faculty office door.
Grading
Grading Deadlines
Due 72 hours after the final exam, and no later than the published grade deadline (noon). Required for 100- and 200-level courses, due at the end of week 8. Incompletes must be resolved by the following semester.
Integrity
Academic Integrity Reporting
Faculty report suspected violations to the Office of Academic Integrity within 10 business days of discovering them. Instructors may initiate a Faculty Resolution Agreement for first offenses or refer cases to the board.
Technology
Generative AI Policy
Every syllabus must state one of three levels: Level 1 (AI not permitted for graded work), Level 2 (AI permitted with disclosure for specified tasks), Level 3 (AI permitted broadly with disclosure). Detection tools may never be the sole basis for an integrity report.
Compliance
Title IX Mandatory Reporting
Faculty and staff (other than confidential employees) must report information about sexual harassment involving students to the Title IX Coordinator within 24 hours. Confidential resources include Hollis Health and university chaplains.
Privacy
FERPA Training
All faculty complete FERPA training every two years in the Alkimi Learning Portal. Student education records may not be shared without written consent except for legitimate educational interest.
Career Milestones
Tenure Clock & Review
Probationary period of six years; tenure review in year six. A one-year extension is available for birth or adoption, serious illness, or caregiving. Formal third-year review, with a letter from the dean, by May 1 of year three. Workload is 3/2 for tenure-line faculty.
P&T Dossier
External Letters Rule
At least 5 external letters, of which no more than 2 may come from reviewers the candidate names. Letters must be arm's-length evaluations from tenured peers at peer institutions.
Faculty Leaves
Sabbatical Leaves
Tenured faculty are eligible after 6 years of full-time service: one semester at full pay or one year at 60% pay. Applications are due October 1 of the year before. Comprehensive scholarly proposals are submitted through the department chair and dean.
Professional Ethics
Outside Employment
Up to one day per week (averaged over the semester) of outside professional activity with prior approval from the chair and dean. Annual conflict of interest disclosures are filed each October 1.
CTL Programs
Center for Teaching & Learning
Consultations on course design, AI syllabus integration, mid-semester evaluations, and inclusive pedagogy.
Staff Guidelines
Staff Essentials & Employee Benefits
Comprehensive guidelines on compensation, leave accruals, wellness, retirement, and hybrid work agreements from Human Resources.
Pay Schedules
Faculty and exempt staff are paid monthly on the last business day; non-exempt staff biweekly on Fridays. Direct deposit records are accessible via AlkimiHub.
Paid Time Off (PTO)
Full-time staff accrue vacation at 15 days per year (years 0–4), 20 days (years 5–9), 25 days (10+); maximum carryover 30 days. 12 days per year for full-time staff, carryover up to 90 days.
Health & Insurance
Comprehensive medical, dental, and vision insurance plus flexible spending accounts and campus fitness access.
Retirement Plan
The university contributes 5% of salary and matches employee contributions up to an additional 5%, with immediate vesting.
Tuition Remission
Employees: up to 8 credits per semester at no cost. Spouses and dependents: 100% of undergraduate tuition after 3 years of full-time service.
Parental Leave
12 weeks of paid parental leave for birth, adoption, or foster placement after 6 months of employment.
Flexible & Remote Work
Hybrid arrangements are approved by the supervisor and HR, with a written agreement renewed annually. Remote employees must ensure secure, FERPA-compliant workspaces and adhere to institutional cybersecurity standards.
Paid University Holidays
12 paid holidays plus the winter closure between December 24 and January 1.
- Labor DaySep 7, 2026
- Thanksgiving BreakNov 25–27, 2026
- Winter ClosureDec 24, 2026 – Jan 1, 2027
- Martin Luther King Jr. DayJan 18, 2027
- Memorial DayMay 31, 2027
- Independence Day ObservedJul 5, 2027
Administration & Support
Faculty & Staff Leadership
Academic Affairs Leadership
Office of the Provost
- Where
- Founders Hall 300
- Phone
- (555) 555-0135
- provost@university.alkimi.ai
- Hours
- Monday–Friday 8:30 a.m.–5:00 p.m.
- Lead
- Dr. Samuel Adebayo, Provost and Vice President for Academic Affairs
Human Resources & Benefits
Beth Sandoval
Associate Vice President for Human Resources
Leading university human resources, staff classification, benefits administration, and labor relations.
- Office
- Harlan Hall 400
- Phone
- (555) 555-0185
- bsandoval@university.alkimi.ai
Human Resources Office
- Where
- Harlan Hall 400
- Phone
- (555) 555-0185
- hr@university.alkimi.ai
- Hours
- Monday–Friday 8:00 a.m.–4:30 p.m.
- Lead
- Beth Sandoval, Associate Vice President for Human Resources