Office of the Registrar

Undergraduate students must register for at least 12 credit hours per semester to maintain full-time academic standing, NCAA athletic eligibility, institutional financial aid, and campus housing eligibility. The standard full-time tuition bracket covers 12 to 18 credits.

Enrolling in 19 to 21 credits is considered a credit overload. To qualify, you must have a cumulative GPA of 3.30 or higher, have completed at least one full semester of 12+ graded credits at Alkimi, and obtain approvals from your academic advisor and major department chair. Overloads carry a tuition surcharge of $1,620 per credit above 18 credits. Enrolling in more than 21 credits is prohibited.

Dropping a course on or before the census date (end of week 2) erases the course completely from your record with no transcript notation and yields a 100% tuition refund. Withdrawing between week 3 and the 10th-week withdrawal deadline places a permanent grade notation of "W" on your transcript, which does not affect your GPA but counts as attempted credits for financial aid SAP progress. No refund is granted after week 4.

Undergraduates may take up to 4 elective courses under Pass/No Pass grading (maximum 1 per semester). P/NP cannot be used for major courses, minor courses, or Core Writing I/II. A grade of P requires a C- (1.70) or higher. Grades below C- receive NP. Neither P nor NP factors into your GPA. The election deadline is the 10th-week withdrawal deadline and is irreversible once filed.

An Incomplete is a temporary placeholder granted when emergency circumstances prevent you from completing final requirements, provided you completed at least 70% of the coursework with passing marks. You and your instructor must execute a digital Incomplete Contract in AlkimiHub before finals. All remaining work must be finished by the end of the subsequent regular semester (May 5, 2027 for Fall 2026 courses; December 9, 2027 for Spring 2027 courses) or the grade automatically and irreversibly becomes an F.

You may repeat any course taken at Alkimi in which you earned a C- or below. A course may be repeated once for grade replacement (two total attempts). Both attempts remain listed on your transcript, but only the later grade earned is calculated into your cumulative GPA. Degree credit is awarded only once.

Grade appeals must demonstrate that a final grade was assigned arbitrarily, capriciously, with prejudice, or in material deviation from the course syllabus. Step 1 requires conferring with the instructor within 15 calendar days of the following semester. If unresolved, a formal petition must be submitted to the department chair within 30 calendar days of the start of the following regular semester.

Official electronic transcripts bearing the university seal and digital signature cost $10 per recipient and are ordered online through the National Student Clearinghouse portal. Certified paper transcripts sent by mail cost $15. Unofficial transcripts can be viewed and printed free of charge anytime in AlkimiHub. Transcripts are blocked if you have an unpaid balance exceeding $500 or an active administrative hold.

Enrollment certificates for health insurance, car insurance discounts, or scholarships are generated automatically free of charge through the National Student Clearinghouse link in AlkimiHub after the semester census date. Third-party employers and screening agencies verify degrees through degreeverify.org.

Under FERPA, directory information (such as name, email, major, class year, degrees awarded, athletic participation, and dates of attendance) may be shared without prior consent unless you place a restriction. You can activate the Directory Privacy Block in AlkimiHub profile settings at any time to withhold all directory information.

You can update your chosen first name and personal pronouns anytime in AlkimiHub; your chosen name immediately updates on course rosters, Canvas, student directories, AlkimiCards, and housing lists. Legal name changes require submitting the Legal Name Change Form to the Registrar with supporting legal documentation (court order, marriage certificate, or passport) to update transcripts, diplomas, and tax forms.

Dean’s List requires a semester term GPA of 3.50 or higher with at least 12 graded credits and no grades of I, F, or NP. Latin Honors for graduating seniors require at least 60 graded credits completed at Alkimi: Cum Laude (3.500–3.699), Magna Cum Laude (3.700–3.899), and Summa Cum Laude (3.900–4.000).

Graduation is not automatic; you must submit an Application for Graduation in AlkimiHub. Deadlines: October 1, 2026 for December 2026 degree conferral; February 1, 2027 for May 2027 Commencement; and June 1, 2027 for Summer 2027 conferral. Upon filing, the Registrar conducts an official Degree Audit to confirm all major, minor, and 40-credit Core requirements are met.

Administrative holds prevent adding classes, future registration, transcript release, and diploma delivery. Common holds include Financial Holds (unpaid balances over $500, resolved via Student Accounts), Advising Holds (placed every term, lifted after meeting with your advisor), Immunization Holds (Hollis Health), Document Holds (missing high school/college transcripts), and Conduct Holds (Dean of Students).