Imani Brooks
Director of Accessibility Services
Directs disability intake, assistive technology programs, and campus accessibility coordination in Harlan Hall.
- Office
- Harlan Hall 204
- Phone
- (555) 555-0155
- ibrooks@university.alkimi.ai
Equal Access & Equity
Accessibility Services
Ensuring equitable access to the full academic, residential, and co-curricular life of Alkimi University in compliance with the ADA and Section 504.
Getting Started
Registering for disability accommodations
Follow our three-step registration process to establish academic, testing, and residential accommodations.
01
Submit Online Registration
Complete the initial Accessibility Registration Form in the AlkimiHub portal, detailing your academic background and requested classroom or housing accommodations.
02
Upload Clinical Documentation
Provide comprehensive evaluation records from a qualified, licensed medical or mental health provider meeting university documentation standards.
03
Interactive Intake Conference
Participate in a 45-minute interactive consultation with an Accessibility Specialist to establish reasonable, individualized accommodations.
Registration Timing & Non-Retroactivity:
Students are strongly encouraged to complete registration prior to the beginning of each semester. Under federal law and university policy, accommodations take effect only after the interactive intake is completed and formal letters are delivered. Accommodations cannot be applied retroactively to past exams or assignments. Details: Student Handbook §12.1.
Accommodation Letters & Confidentiality
Once accommodations are approved, Accessibility Services issues digital Accommodation Letters via the AlkimiHub portal.
- Semester Renewal: At the start of each term, you must log into AlkimiHub to request delivery of letters to your registered instructors.
- Instructor Collaboration: Discuss implementation details (such as testing formats or note-taking aids) with instructors during the first two weeks of class.
- Zero Diagnosis Disclosure: Official accommodation letters specify only authorized accommodations. Letters contain strictly zero disclosure regarding your diagnosis or medical history.
Policy Reference: Student Handbook §12.3
Office of Accessibility Services
- Where
- Harlan Hall 204
- Phone
- (555) 555-0155
- access@university.alkimi.ai
- Hours
- Monday–Friday 8:30 a.m.–4:30 p.m.
- Lead
- Imani Brooks, Director of Accessibility Services
Clinical Standards
Clinical documentation guidelines
Comprehensive evaluations substantiate the functional limitations of a diagnosed impairment.
Documentation Requirements
To ensure parity and accurate accommodation planning, clinical evaluations must meet the following criteria:
- Issued by a licensed physician, clinical psychologist, psychiatrist, or qualified educational diagnostician with credentialed expertise in the disability.
- Printed on official medical letterhead, dated within the past three years (for psychiatric or dynamic impairments), and signed by the clinician.
- States a formal diagnostic assessment using established DSM-5 or ICD-10 diagnostic criteria.
- Describes the specific functional limitations and impact of the impairment across collegiate testing, instructional, or residential environments.
- Recommends specific accommodations with a clear explanatory nexus between the functional deficit and the requested auxiliary aid.
Handbook Reference: Student Handbook §12.2
Exam Proctoring
Testing Center accommodations and mandatory lead times
The Testing Center on the second floor of Harlan Hall administers examinations with approved testing accommodations.
Available Testing Supports
Common approved testing accommodations include 1.5x or 2.0x extended examination time, reduced-distraction private testing carrels, screen-magnification software, screen readers, ergonomic seating, and assistive typing devices.
Mandatory Booking Lead Times
Standard Quizzes & Midterm Exams At least 5 business days
Submit the electronic Exam Booking Request through AlkimiHub at least five full business days before the scheduled test date.
Fall 2026 Final Examinations At least 10 business days
Final exam booking deadline is Friday, November 20, 2026 (ten business days prior to the first exam day, December 11).
Spring 2027 Final Examinations At least 10 business days
Final exam booking deadline is Friday, April 23, 2027 (ten business days prior to the first exam day, May 7).
Capacity Notice: Due to strict proctoring capacity and space limits, exam bookings submitted after published deadlines cannot be scheduled in the Testing Center. Details: Student Handbook §12.4.
Temporary Medical Conditions
Students recovering from severe concussions, dominant arm fractures, major surgical interventions, or acute medical illnesses may qualify for short-term accommodations.
Submit a medical verification letter from an attending physician indicating the expected duration. Temporary supports (such as peer scribes, short-term laptop use in class, or temporary elevator passes) are authorized for durations between 2 and 12 weeks.
Details: Student Handbook §12.5.
Due Process
Grievance procedure and ADA appeals
Students who believe an accommodation was improperly denied or that an instructor failed to implement an approved letter may seek resolution.
Step 1: Informal Resolution Within 5 business days of incident
Confer directly with the Director of Accessibility Services, Imani Brooks (ibrooks@university.alkimi.ai), in Harlan Hall 204 to review the accommodation decision and seek administrative consensus.
Step 2: Formal ADA Grievance Filing Within 15 business days of incident
If informal resolution does not resolve the matter, file a formal written complaint with the University ADA / Title IX Coordinator, Angela Moreno (titleix@university.alkimi.ai), in Harlan Hall 310.
Step 3: Administrative Investigation & Finding Within 15 business days of receipt
The ADA Coordinator conducts an impartial investigation, interviews relevant parties, and issues a binding written determination.
Official Grievance Policy: Student Handbook §12.6 · Title IX and Equal Opportunity: Harlan Hall 310