Compliance & Governance
University Policy Library
The central repository of official regulations, student codes, academic standards, Title IX procedures, and workplace policies governing Alkimi University.
All members of the Alkimi University community—students, faculty, administrative staff, and visitors—are bound by institutional policies codified in our published handbooks.
Official regulatory texts are published in the Student Handbook, Faculty Handbook, Employee Handbook, and AI Guidelines. Each summary below provides direct citations to the governing handbook sections.
Curriculum & Instruction
Academic Policies & Standards
Grading scales, course registration, attendance, academic standing, and final examination rules.
Grading System & GPA
Official 4.0 grading scale ranging from A (4.0) to F (0.0). GPA calculations weight quality points by credit hours.
Incomplete Grades (I)
Incomplete (I) grades must be resolved by the end of the following regular semester or they convert to F. Granted only for documented medical or emergency reasons.
Pass/No Pass Option
Up to 4 courses (maximum 1 per semester) may be taken Pass/No Pass outside the major, minor, and Core Writing requirements. P requires C- or better. Grade of P does not impact GPA; NP carries zero quality points.
Course Repeat & Replacement
A course may be repeated once for grade replacement; both attempts stay on the transcript but only the later grade counts in the GPA. Previous course attempt remains on permanent record.
Grade Appeals Window
Appeals must be initiated within 30 calendar days after the start of the following regular semester. based on arbitrary grading or computational error.
Academic Standing
Cumulative GPA of 2.0 or higher. Cumulative GPA below 2.0. Students on probation may take no more than 15 credits and must complete an Academic Success Plan with an advisor. A student on probation whose term GPA and cumulative GPA are both below 2.0 is suspended for one regular semester.
Attendance & Religious Observance
Students may miss class for religious observance without penalty if they notify the instructor in writing within the first two weeks of the semester. Absences for university-sponsored activities (athletics, performances, conferences) are excused with a letter from the sponsoring office at least one week in advance. First-week non-attendance allows instructor drops.
Final Examination Conflicts
A student with three or more final exams on the same calendar day may reschedule one of them. Requests go to the instructor of the middle exam by the last day of classes. No exams worth more than 10% of the course grade may be given during the last week of classes, except labs and practical exams.
Latin Honors
Cum laude 3.50, magna cum laude 3.70, summa cum laude 3.90 (cumulative, at least 60 credits at Alkimi). Term GPA of 3.5 or higher with at least 12 graded credits and no grades of I, F, or NP.
Community Standards
Student Conduct & Community Standards
Expectations of personal responsibility, residential rules, alcohol regulations, and disciplinary processes.
Student Code of Conduct
Standards of behavior on campus and in university-sponsored activities, administered by the Office of the Dean of Students.
Alcohol & Substance Rules
Alcohol is prohibited in first-year residence halls regardless of age. Students 21 and over may possess alcohol in Summit Apartments only. Prohibited in all other student housing. Illicit drugs are banned campus-wide.
Quiet & Courtesy Hours
Sunday–Thursday 10:00 p.m.–8:00 a.m., Friday–Saturday 1:00 a.m.–10:00 a.m.; 24-hour quiet hours during final exams. Courtesy hours are in effect 24 hours a day.
Residential Guest Policy
Overnight guests may stay no more than 3 nights in any 14-day period, with roommate consent. Hosts are responsible for the conduct of their visitors at all times.
Medical Amnesty Policy
A student who seeks medical help for themselves or another person in an alcohol or drug emergency will not be charged with a conduct violation for the use itself. The priority is always student safety and immediate medical care.
Conduct Hearings & Appeals
Due process hearings conducted by Student Conduct officers. Appeals within 5 business days of the written outcome.
Civil Rights & Safety
Title IX & Equal Opportunity
Prohibiting sex-based discrimination, sexual harassment, sexual assault, domestic violence, and retaliation.
Scope & Reporting Options
Protection for all students, employees, and applicants. Formal reports may be filed with the Title IX Coordinator at any time.
Mandatory 24-Hour Reporting
Faculty and staff (other than confidential employees) must report information about sexual harassment involving students to the Title IX Coordinator within 24 hours. Ensures prompt institutional outreach and provision of supportive measures.
Designated Confidential Resources
Hollis Health & Counseling Center clinicians, the university chaplains, and the CARE advocate are confidential resources. Confidential resources do not report identifiable information to Title IX.
Supportive Measures
Non-disciplinary accommodations available without filing a formal complaint: no-contact directives, course reassignments, and housing adjustments.
Grievance Investigation
Fair, impartial investigations and live hearings with cross-examination by advisors. Decisions based on preponderance of the evidence.
24/7 CARE Advocate
Confidential crisis counseling, hospital accompaniment, and safety planning available 24/7 at (555) 555-0195.
Intellectual Honesty
Academic Integrity
Preserving the credibility of academic degrees, honesty in scholarship, and fair adjudication of violations.
Definitions of Misconduct
Plagiarism, cheating, unauthorized collaboration, data falsification, and unauthorized use of generative AI tools.
10-Day Faculty Reporting
Faculty report suspected violations to the Office of Academic Integrity within 10 business days of discovering them. Preserves procedural timelines and guarantees prompt student notification.
Faculty Resolution Agreements
For a first-level violation the instructor may offer a Faculty Resolution Agreement (a sanction up to and including an F on the assignment). The student has 5 business days to accept or request a hearing. Filed with the Office of Academic Integrity; voided for repeat offenses.
AIB Hearing Panels
Hearings are held by a panel of the Academic Integrity Board: two faculty members and one student. The standard of proof is 'more likely than not'. Students are presumed innocent until proven responsible by a preponderance of the evidence.
Sanctions & The XF Grade
Range from a warning and educational module to an F in the course (recorded as XF for serious or repeat violations), suspension, or expulsion. An XF denotes failure due to academic dishonesty on the official transcript.
XF Removal Protocol
An XF may be converted to F after completing the Integrity Seminar and no further violations, by petition no sooner than one year later. Grade converts to an F; XF grades from suspension or expulsion cannot be removed.
Privacy & Compliance
Student Records & Privacy (FERPA)
Safeguarding student education records, controlling disclosure, and defining directory information.
FERPA Inspection Rights
Students may inspect their education records within 45 days of a request, request amendment, and control disclosure except where FERPA permits disclosure without consent. Requests are coordinated through the Office of the Registrar.
Directory Information & Opt-Out
Name, email, major, class year, enrollment status, dates of attendance, degrees and honors, participation in recognized activities and sports, and athletes' height and weight. Students may block directory information through the student portal at any time; the block stays in place until the student removes it.
Legitimate Educational Interest
Faculty and staff may access student records only when necessary to fulfill specific professional duties.
Biennial Training Mandate
All faculty complete FERPA training every two years in the Alkimi Learning Portal. Ensures compliance with electronic record security and grade posting rules.
Official Academic Transcripts
Official transcripts are ordered electronically via the Registrar. Disciplinary suspensions are recorded pursuant to university policy.
Posting Grades & Returning Papers
Grades may not be publicly displayed using student names or ID numbers. Graded work must be returned via secure Canvas channels.
Information Security
IT, Security & Data Governance
Rules for computing access, multi-factor authentication, data classification, and acceptable technology use.
Acceptable Use of IT
University computing assets, networks, and email accounts are intended for educational and institutional operations.
AlkimiID & MFA
Mandatory multi-factor authentication protects single sign-on credentials across Canvas, email, and administrative databases.
Four-Tier Data Classification
All institutional information is classified into Public, Internal, Confidential, or Restricted tiers with strict handling controls.
Approved AI Platforms
Alkimi is the university-approved AI platform; university data classified Confidential or Restricted may be used only in approved tools. Confidential records may not be entered into unvetted public AI platforms.
Remote Work Data Security
Remote employees must maintain private workspaces, use university-managed VPNs, and avoid local storage of restricted data.
Cybersecurity & Phishing
Mandatory incident reporting protocols for suspicious emails, compromised passwords, or lost university devices.
Artificial Intelligence
Generative AI Policies
Guiding principles, syllabus course levels, disclosure obligations, and algorithmic evidentiary limits.
Institutional Default Rule
Unless the syllabus says otherwise, generative AI tools may be used for brainstorming, studying, and feedback on your own drafts, but not to produce work you submit for a grade. Protects academic rigor whenever a syllabus does not specify an alternate level.
Three Syllabus AI Levels
Every syllabus must state one of three levels: Level 1 (AI not permitted for graded work), Level 2 (AI permitted with disclosure for specified tasks), Level 3 (AI permitted broadly with disclosure). Codified in Faculty Handbook §5.2 and §7.1.
Student Disclosure Mandate
When AI use is permitted, students include a brief AI-use statement naming the tool and how it was used. Statements must specify the tool name, prompts used, and the nature of assistance.
AI Detection Tool Limits
AI detection scores may not be the sole basis for an academic integrity report. Prevents wrongful discipline based on algorithmic probability scores.
Zero Data Retention Platform
Alkimi Enterprise operates with zero data retention, ensuring institutional data is never used to retrain external foundation models.
Prohibited High-Risk Uses
Biometric surveillance, predictive behavioral scoring, and fully automated unreviewed grading are strictly prohibited.
Workplace Standards
Employment & Workplace Policies
Comprehensive guidelines for faculty and staff on compensation, leaves, retirement, tuition remission, and ethics.
Pay Schedules
Faculty and exempt staff are paid monthly on the last business day; non-exempt staff biweekly on Fridays. Electronic paystubs available through AlkimiHub.
Paid Time Off (PTO)
Full-time staff accrue vacation at 15 days per year (years 0–4), 20 days (years 5–9), 25 days (10+); maximum carryover 30 days. 12 days per year for full-time staff, carryover up to 90 days.
Paid Parental Leave
12 weeks of paid parental leave for birth, adoption, or foster placement after 6 months of employment. Available for birth, adoption, or foster placement.
Retirement Matching
The university contributes 5% of salary and matches employee contributions up to an additional 5%, with immediate vesting. Administered by Human Resources with multiple investment options.
Tuition Remission
Employees: up to 8 credits per semester at no cost. Spouses and dependents: 100% of undergraduate tuition after 3 years of full-time service. Applies to eligible credit-bearing undergraduate and graduate coursework.
Remote & Flexible Work
Hybrid arrangements are approved by the supervisor and HR, with a written agreement renewed annually. Outlines eligibility, equipment standards, and required core hours.
Faculty Outside Employment
Up to one day per week (averaged over the semester) of outside professional activity with prior approval from the chair and dean. Consulting activities must not compromise instructional commitments.
Annual Conflict of Interest
Annual disclosure due October 1. Mandatory reporting for faculty and exempt staff with external financial interests.
Paid University Holidays
12 paid holidays plus the winter closure between December 24 and January 1. Facilities remain operational with designated essential staff.
Emergency & Environmental Health
Campus Safety & Emergency Policies
Protocols for emergency response, weather closures, campus escorts, and workplace environmental health.
24/7 Campus Safety
Uniformed officers patrol campus 24 hours a day, 365 days a year from Brightwater Commons Ground Floor. Emergency: (555) 555-0111.
AlkimiAlert Emergency System
Mass notification system broadcasting urgent safety alerts via SMS, email, and campus sirens during active emergencies.
SafeWalk Escort Service
Trained student safety officers provide walking escorts anywhere on campus from dusk until 2:00 a.m. Call (555) 555-0112.
Inclement Weather Closures
University closure announcements issued by 6:00 a.m. Essential personnel report as scheduled; classes shift to remote or cancel.
Workplace Injury Reporting
All workplace accidents and injuries must be reported to the supervisor and Human Resources within 24 hours.
Environmental Health & Labs
Chemical hygiene protocols, biohazard handling in Meridian Science Center, and annual lab safety certifications.
Accountability & Reporting
Responsible Offices & Reporting Channels
Reach the administrative offices responsible for policy oversight, reporting, and confidential conflict resolution.
Academic Integrity Office
- Where
- Lovell Hall 315
- Phone
- (555) 555-0163
- integrity@university.alkimi.ai
- Hours
- Monday–Friday 9:00 a.m.–4:00 p.m.
- Lead
- Dr. Ruth Fenwick, Director of the Office of Academic Integrity
Title IX & Equal Opportunity
- Where
- Harlan Hall 310
- Phone
- (555) 555-0166
- titleix@university.alkimi.ai
- Hours
- Monday–Friday 8:30 a.m.–5:00 p.m.
- Lead
- Angela Moreno, Title IX Coordinator
Office of the Dean of Students
- Where
- Brightwater Commons 300
- Phone
- (555) 555-0145
- deanofstudents@university.alkimi.ai
- Hours
- Monday–Friday 8:30 a.m.–5:00 p.m.
- Lead
- Dr. Priya Raman, Vice President for Student Affairs and Dean of Students
Ethics & Compliance Hotline
Confidential, anonymous 24/7 hotline for reporting financial fraud, fiscal irregularities, conflicts of interest, or severe policy violations without fear of retaliation.
University Ombuds Office
A confidential, independent, neutral, and informal resource providing dispute resolution assistance to faculty, staff, and students outside formal grievance channels.